Role and Functions of District Collector

Role and functions of District collector Magistrate

The institution of District Collector, as it exists today, was created and developed during the British rule and has become a unique feature of Indian public Administration. With change in time, District collector roles and responsibilities have changed and multiplied but it is still plays a vital role  as the bridge between union-state and local government.

Origin of office of District Collector

India is organised administratively into Union, states, districts, sub-divisions, blocks and villages but “District” is the principal unit of territorial administration in India. The Mauryas were the first to constitute ‘district’ as prominent territorial unit and to centralise its administration with all powers concentrated in a single officer called the Rajuka.

However, the origin and development of development of district as a territorial unit for for purpose of revenue collection and administration came to acquire significance in 1772 under East India Company when on 14th May, Warren Hastings created the office of Collector with revenue and judicial functions united in the same person.By 1786, the district came to occupy a central place in the scheme of local administration.

Functions & Responsibilities of the District Collector

The role and responsibilities of the office of District Collector (DC) have undergone considerable change since Independence. From enforcement of law and order and collection of revenue for its administrative unit, the office of DC has also grown as an important arm for implementing national and state policies on welfare and planned development. DC acts as chief agent and representative of the state and serves as channel of communication between the government and residents of the district. At present DC’s duties and functions can be divided into following categories:

  • As a Collector
  • As a District Administrator
  • As a District Magistrate
  • As a District Development Officer
  • Disaster Management
  • Conduct of Election
  • Food and Civil Supplies
  • Residual Functions

As a Collector

  • Collection of nearly all government dues including government loans, excise revenue, mining cess, royalties etc.
  • Assessment and collection of land revenue.
  • Supervision of treasury & sub-treasury.
  • All matters related to land reforms, land records and land acquisition.
  • Management of government estates.

As a District Magistrate

The judicial functions of the Collector have been significantly reduced due to separation of judiciary from executive in modern constitutional democracy. The District Collector in his capacity as the district magistrate (i.e. executive magistrate) is responsible for the maintenance of law and order in the district. For this purpose, the district police force headed by the District Superintendent of Police is kept under the control, supervision and direction of the district magistrate (The Indian Police Act of 1861 ). Additionally, he also performs other duties including:

  • Supervision of the police and jails
  • Supervision of subordinate Executive magistracy
  • Issue certificates of domicile, scheduled and backward classes.
  • Issue custody/detention warrants under special anti-crime/security enactments e.g. NSA.
  • To issue orders when there is threat to public peace and order under section 144 of the Criminal Procedure Code.

As a District Administrator

  • Sanctioning leave to tehsildars/naib-tehsildars
  • Salary and pension of district staff
  • Exercise control over field offices like sub-divisional and tehsil headquarters.
  • Chief protocol officer of district – arrange VIP stay & visit.

As a District Development Officer

  • The Collector, with the assistance of the district-level staff, is responsible for the implementation of majority of developmental works  and schemes in the district.
  • Apart from the direct responsibilities, a collector frequently gets involved with the programmes of other departments, like the PWD, irrigation, power, forest, agriculture, health and family welfare

 Coordination in District

  • Coordinate activities of other agencies/departments at the district level.

Disaster Management

  • Acts as the crisis administrator-in-chief during natural calamities and other emergencies.
  • Chairs the District Disaster Management Committee (DDMC), which is responsible for making advance plan to mitigate the effect of impending disasters and provide assistances for protection, relief and rehabilitation in the face of such disasters.

Conduct of Election

  • DC is designated as District Election Officer (DEO) and function as Returning Officer  (RO) in Parliamentary elections.
  • In other elections, all RO’s function under DC’s superintendence.
  • DC is also responsible for preparation/updation of electoral roles and holding of free and fair elections in the district.

Food and Civil Supplies

  • Oversees the implementation of the Public Distribution System
  • Enforce provisions of the Essential Commodities Act and related Rules and Orders.

Residual Functions

Any function of the government in the district, which is not allocated to any line department automatically, comes within the jurisdiction of the DC.

  • Licensing & Regulatory: The Collector is the licensing and regulatory authority under various special laws such as Arms and Cinematography Acts etc. in the district.
  • The district collector is also chairman of large number of committees at district level.